Delegate Terms and Conditions
Please read these Ticket Terms and Conditions carefully before a booking a place on our ‘Leading in Complex Times’ event. These terms apply when you book a place at our ‘Leading in Complex Times’ event on 20th September 2018. Your attention is particularly drawn to Clause 4 (Cancellation).
1.1 Any queries regarding the Event or the Ticket Terms and Conditions, should be submitted to [email protected].
2.1 References to “You” in these terms and conditions means the party contracting with the host organisation MDV Consulting. References to “we”, “us” and “MDV” means MDV Consulting Ltd (Company No. 08842526).
2.2 References to the “Event” means our ‘Leading in Complex Times’ one day event on 20th September 2018.
2.3 ‘Buyer’ means the individual firm, company or other party with whom MDV contracts.
2.4 ‘Contract’ or ‘Contracting’ means the legally binding agreement between MDV Consulting and the Buyer arising out of the Buyer’s Booking Form.
3 BOOKING AND PAYMENT
3.1 To purchase a place for the ‘Leading in Complex times’ event, you must submit the relevant booking form via our website in accordance with the instructions set out in the Booking Form. You are responsible for the accuracy of your Booking Form, including in particular in respect of your contact details (which we will use to contact you from time to time and in accordance with these Terms and Conditions).
3.2 The purchase of an event place is subject to the prices set out for the event on our website.
3.3 A place is deemed to be provisional until the event purchase fees have been paid in full and we have confirmed your place by email. If you choose to pay online, we will email you to confirm receipt of your registration, payment and your place. If you have chosen to pay by invoice, an invoice for the full fee amount will then be raised and sent to the address provided on the booking form. Upon receipt of payment, a confirmation of the delegate place will be sent by email.
3.4 The event fee covers your entry for the duration of the Event only and the provision of lunch, refreshments and delegate materials on the day. All accommodation, travel, insurance and other expenses incurred by you in order to attend the event are your own responsibility and will not be reimbursed by us.
4.1 If you wish to cancel your place at the event, the following cancellation charges will apply, unless otherwise agreed in writing by us:
(a) Within 10 working days of the date of the Event: 100% of the charges
(b) Within 20 working days of the date of the Event: 50% of the charges
(c) Within 30 working days of the date of the Event: 25% of the charges
4.2 We may cancel the Event by giving you notice at any time prior to the start of the Event due to events beyond our control, including (without limitation) inclement weather, the withdrawal of speakers, or the unavailability of the venue. We may also cancel the Event where we consider insufficient delegates have registered in order to make the Event viable. Where we cancel the Event we will use our reasonable efforts to offer you an event or events on alternative dates. If you cannot attend the alternative events on such date(s), we will refund you the fee for the Event in full.
4.3 Where we cancel the Event, except for refunding the fee, we have no liability to you for any costs or expenses you have incurred, such as travel costs or accommodation fees.
5 TRANSFERRING EVENT PLACES
5.1 There is no charge for transferring your booking to an alternative name from your organisation provided you notify us by email prior to the Event date of 20th September 2018. Email notification of a transfer may be sent to Melanie Hueser at [email protected] Once a delegate has transferred, the usual cancellation charges as per Condition 4.1 apply.
6 ATTENDANCE AT THE EVENT
Compliance with instructions and regulations
6.1 Whilst attending the Event you shall comply with:
6.1.1 all applicable law, including (but not limited to) all health and safety legislation and requirements;
6.1.2 all instructions given by us or on our behalf, including (but not limited to) in relation to any security arrangements.
Safety and security
6.2 You are responsible for ensuring your own safety and security whilst attending the Event. Save as set out at Clause 7.1, we shall not be liable for any loss or damage suffered by you.
Filming and photography
6.3 We may, at our discretion, choose to photograph, film, broadcast or record the Event. Attendance at the event grants us an irrevocable licence to use and sub-license the use of your name, voice, likeness, image and any contribution made by you at or to the Event in any and all media (whether now known or hereinafter invented) throughout the world and in perpetuity.
6.4 You may not photograph, film, broadcast or record the Event without our prior written consent. If you act in breach of this clause, we may remove you from the Event, and you will not be entitled to receive any refund of the event purchase fees.
6.5 You shall not, without our prior written consent, at any time from the date of the Event to the expiry of 12 months after the provision of the Event, solicit or entice away from us or employ (or attempt to employ) any person who is or has been engaged as an employee, consultant or subcontractor by us in the provision of the Event
7.1 Nothing in the Ticket Terms and Conditions shall exclude or restrict our liability to you for death or personal injury resulting from our negligence, the negligence of our employees in the course of their employment, or any other liability which cannot be excluded by law.
7.2 Under no circumstances shall we be liable to you for any indirect or consequential costs or losses suffered by you, whether in contract, tort or otherwise. Indirect costs and losses shall include (but not be limited to) any loss of anticipated profits, savings, business or opportunity and loss of publicity.
7.3 The views expressed by any speakers at the Event are their own. We shall not be liable for the views, acts or omissions of any speaker or any other attendee at the Event. Any information given or distributed as part of the Event shall not constitute advice and should not be relied upon.
7.4 Subject to Clause 7.1, our maximum aggregate liability in contract, tort, or otherwise (including any liability for any negligent act or omission) howsoever arising out of or in connection with the performance of our obligations under the Ticket Terms and Conditions shall be limited to a sum equal to the amount of the fee.
7.5 You shall indemnify us and keep us indemnified from and against all claims, damage, losses, costs (including, without limitation, all reasonable legal costs), expenses, demands or liabilities arising out of or in connection with any breach by you of the Ticket Terms and Conditions.
7.6 You and the organisation specified on the Booking Form shall be jointly and severally liable for performance of your obligations in accordance with the Ticket Terms and Conditions, and you hereby warrant and represent that you have all necessary authority, consents and approvals to bind such organisation (if any) to the extent set out in this Clause 7.6.
8 USE OF INFORMATION
8.1 The information provided by you on your Booking Form will be held by MDV Consulting. For the purposes of the General Data Protection Regulation, MDV is the data controller.
8.2.1 enrolling you on the Event;
8.2.2 administering the Event and contacting you about the Event;
8.2.3 communicating with you about future MDV news, events and other relevant activity
8.3 We may also share the information provided by you to us, including via your Booking Form, with our employees, officers, representatives and/or sub-contractors in connection with the administration of the Event and to ensure your notified requirements (if any) are met.
8.4 In addition,
8.4.1 your name, job title and organisation will be included on a delegate list, which will be available to all attendees at the Event; and
8.4.2 your information may be shared with the other Event partners who consist of Cultivating Leadership www.cultivatingleadership.co.nz and Harthill Consulting http://harthill.co.uk. This will enable them to follow up with presentations and/or relevant information on products or services which they believe may be of interest to you.
9 INTELLECTUAL PROPERTY RIGHTS
9.1 All materials and intellectual property rights in materials provided during the event including handouts and booklets, graphics, code, text products, software, audio, music and design are owned by us. No content (in electronic form or paper format) in whole or in part may be copied, reproduced, uploaded, posted, displayed, linked to or used in any way without the prior written permission of MDV Consulting. Any such use is strictly prohibited and will constitute an infringement of the copyright and other intellectual property rights of MDV Consulting.
9.2 You shall not copy or reproduce the format of the Event, or use any of the examples, case studies or exercises described or explained during the Event for the purpose of delivering seminars workshops or other events to other third parties. You will not assist any other person to do anything which, if done by you, would constitute a breach of this clause.
10.1 You shall keep in strict confidence all technical or commercial know-how, specifications, inventions, processes or initiatives which are of a confidential nature and have been disclosed to you by us, our employees, agents, consultants or subcontractors and any other confidential information concerning our business or its products which you may obtain.
11 NO PARTNERSHIP OR AGENCY
11.1 Nothing in the Contract is intended to, or shall be deemed to, constitute a partnership or joint venture of any kind between any of the parties, nor constitute any party the agent of another party for any purpose. No party shall have authority to act as agent for, or to bind, the other party in any way.
12 RIGHTS OF THIRD PARTIES
12.1 A person who is not a party to the Contract shall not have any rights under or in connection with it.
13 GOVERNING LAW AND JURISDICTION
13.1 The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in according with, the law of England and Wales.
13.2 The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of, or in connection with, the Contract or its subject matter or formation (including non-contractual disputes or claims).